Cleverboek is a comprehensive and free online accounting software designed specifically for self-employed individuals (ZZP) and small to medium-sized businesses (MKB) in the Netherlands. It aims to simplify financial administration, allowing entrepreneurs to focus more on their core business activities. The platform offers a full suite of features without hidden costs or limitations, distinguishing itself from many "freemium" models.
Key features of Cleverboek include:
- Effortless Invoicing: Create and send professional invoices in under 30 seconds. The system remembers client details, rates, and automatically sends payment reminders. It also supports direct payment links via Ponto, streamlining the payment process for clients. Customizable templates allow businesses to maintain their brand identity.
- Seamless Bank Integration: Connect your business bank account with a single click. Cleverboek supports all major Dutch banks (ING, ABN AMRO, Rabobank, bunq, Knab, SNS, ASN, Triodos, Revolut, N26) through Open Banking. Transactions are automatically imported, categorized, and intelligently matched with corresponding invoices or receipts, significantly reducing manual data entry.
- Automated VAT Declarations: The software automatically calculates your quarterly VAT (BTW) obligations and prepares the declaration for submission to the Dutch tax authorities (Belastingdienst). Users simply review and submit with a single click, with reminders ensuring deadlines are met.
- Smart Receipt Processing (Scan & Recognize): Eliminate lost receipts. Users can simply take a photo of a receipt, and Cleverboek's "Scan & Recognize" feature extracts relevant information like amount, VAT, and supplier, then automatically books it into the correct category.
- Bookkeeping Bot for Automation: The platform's "Bookkeeping Bot" operates 24/7 in the background, automating up to 87% of administrative tasks. It categorizes transactions, recognizes receipts, and matches invoices, leaving users to perform only the final verification. Users can customize the level of automation, choosing to automatically book known suppliers or manually approve all new entries.
- Real-time Financial Insights: Gain a clear, real-time overview of your revenue, expenses, and profit without manual bookkeeping. The dashboard provides immediate insights into your financial health.
- Mileage and Hour Registration: Easily track business mileage and worked hours per client or project, which can then be directly integrated into invoices.
- Mobile & Desktop App: Manage your administration conveniently from anywhere using the dedicated mobile and desktop applications.
- Onboarding Service: Cleverboek offers an onboarding service to help users set up their administration, ensuring a smooth start.
- Support: Access a comprehensive help center, video tutorials, and chat support. Premium support is available for a monthly fee, offering personalized assistance from a bookkeeping team.
- Optional Full Bookkeeping Service: For entrepreneurs who prefer to completely outsource their administration, Cleverboek offers a service where their professional bookkeepers manage everything on the platform, while still providing users with full oversight.
Cleverboek emphasizes security, being AVG-compliant and using 256-bit encryption, with data stored securely on Dutch servers. It is designed to be user-friendly, making complex accounting tasks accessible even for those without prior bookkeeping experience. The platform's commitment to providing all features for free, combined with robust automation and integration capabilities, makes it a compelling solution for Dutch ZZP and MKB businesses.
