MileagePilot

Overview

MileagePilot is a free web tool for drivers, freelancers, and small businesses. Pick a country and tax year to see the official mileage reimbursement rate, run the matching calculator, and download a mileage log template for US, UK, Canadian, or Australian workflows.

The problem

Mileage rates change. The IRS updates its standard mileage rates, HMRC uses tiered approved mileage allowance payments, Canada sets per-kilometre allowance rates with a first-block threshold, and Australia uses a capped cents-per-kilometre method. Official figures are scattered across government PDFs and guidance pages, and it is easy to apply last year's rate by mistake. Tax authorities also expect a proper trip log, so many people rebuild spreadsheets from scratch every year.

The solution

MileagePilot keeps the rate, the calculation, and the log on one site, so you spend less time hunting government documents and more time filing accurate claims.

Key features

• Rate lookup by country and tax year: official rates for the US, UK, Canada, and Australia, including tiers and thresholds, with past years for catch-up filing.
• Mileage calculators: enter a distance and get a reimbursement or deduction amount using each country's method.
• Free mileage log templates: downloadable logs with date, route, purpose, distance, and odometer columns for IRS- or HMRC-style records.
• Plain-language guidance: understand what each rate covers without reading a full tax guide.

Who it is for

• Freelancers and self-employed professionals tracking deductible mileage
• Small businesses reimbursing staff who use personal vehicles
• Employees checking mileage expense claims
• Contractors, field workers, and delivery drivers
• Bookkeepers who need a quick multi-country rate reference

How to get started

1. Visit https://mileagepilot.com.
2. Choose your country and tax year.
3. Open the calculator and enter your distance.
4. Download the log template and record trips as you drive.

Privacy and pricing

Core tools are free in the browser with no paywall and no account required. Templates download to your own device, so your mileage records stay under your control.